We only hold personal information as it is necessary for the administration of membership. In connection with membership year, this includes names, affiliations, and email addresses provided when registering for our conferences or by individual membership renewal. We archive this data for the duration required to comply with the reporting regulations by Companies House, UK. Personal data is not shared with third parties and not sold for any purpose. IAREP rules require that members are informed about the General Assembly and entitle members to voting rights. For these purposes, email contact will be initiated by the IAREP executive committee. Previous members can be contacted about potential membership renewal. Twice a year, members will be informed about the associations’ activities by receiving the IAREP newsletter. As part of our associations’ services, we maintain a webpage. This webpage does not record any personal data from visitors. On the webpage, we provide names, affiliations and email addresses of IAREP officials and country representatives to the extent that they agree to this. We also maintain a mailing list for members and non-members that is used for the distribution of the IAREP newsletter, current calls for proposals, job postings or other topical information. This mailing list is opt-in. It is maintained by the IAREP managing committee.